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Digital Admin Assistant - London Based
PHD Media/Manchester

London | £ On Application

Outline of the role:
This is an opportunity to work on one of the most exciting accounts in the industry. Warner Bros. are a globally renown entertainment company, infamous for their fantastic properties such as the Harry Potter Wizarding World and also DC.

Within this role you will work with the digital team, providing assistance of administration across the whole Warner Bros business. You will use your skills of organisation and efficiency, along with a keen eye for detail, to make sure the account runs as smoothly as possible.

What you’ll be doing:
Helping the team with the financial process, including reconciliation and invoicing of campaigns.
Liaise with the Finance team to ensure all invoices are being paid on time.
Pulling templates together for presentations and plans.
Create bookings for campaigns in order to guarantee campaigns go live on time.
Get asset specifications from publishers and share with creative agencies to help build creatives.
Liaise with team members to arrange meetings.

What you’ll bring to the role:
You will demonstrate a passion for the media industry
Experience within Microsoft Excel is essential
Proficient with Microsoft Outlook, Word & Powerpoint
You’ll be energetic, enthusiastic, determined and proactive
A respect for others’ point of view
You’ll possess excellent communication skills and work well within a team
Excellent organisational skills to manage workflow across multiple people and divisions
Attention to detail is imperative so that all work is accurate
Ability to manage multiple tasks
Positivity and enthusiasm in order to thrive within the PHD culture
Ability to learn quickly and adapt to new systems and processes

Company description

PHD is known globally as an innovator in communications planning and buying across broadcast, print, digital, mobile, social and emerging media, reflected in the network ranking 2nd most awarded network in the world, according to the Gunn Media 100 report – a benchmark of the most creatively awarded agencies and networks.

In the UK, PHD has over 300 people working across two offices and works with a diverse range of clients, from Warner Bros., Carnival and Volkswagen Group to Virgin Atlantic, British Heart Foundation and Viacom. PHD UK was named ‘Media Agency of the Year 2016’ by Media Week and Marketing Week.

PHD has over 4,000 staff working in over 80 offices worldwide, having been founded in London in 1990 as the first planning-led media agency. Built on a culture of thought leadership, innovation and creativity, with a philosophy of “Finding a Better Way”, PHD is today one of the world’s fastest growing media and communication agency networks

The PHD network is part of the Omnicom Media Group (, a division of Omnicom Group Inc. (NYSE: OMC)

There’s loads more we could tell you but to get more of a feel for how we think, feel and behave follow us on Twitter @PHD_UK and have a look around our

Package description

What you can expect from us:
We value courage, openness and curiosity, and we demonstrate this through the culture and behaviour of everyone in the company, from the CEO to the newest apprentice in our building.

We will support you with a package of competitive benefits, comprehensive technical and craft skills training, and lots of opportunities to feed your curiosity through talks, workshops and collaborative projects, all while having a little fun at work. We’ll also give you the opportunity to give something back, in the shape of our Little Hugs project, which supports local charities and organisations.

At PHD UK we have an underlying belief that our agencies and specialist services should reflect the society in which we live. Be that Age, Disability, Education, Ethnicity, Gender, Gender identity, National Origin, Religion or Sexual Orientation. Simply, we believe that Inclusion and Diversity makes for a more stimulating and inspiring working environment, where people are treated with respect and can be comfortable being themselves. Embracing these different approaches and thinking helps deliver tangible and positive results for us and our clients’ businesses. We are an equal opportunities employer and welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.

The PHD Media Ltd job descriptions are not intended to be restrictive and are a guideline to the duties in this role. The Company may amend or vary your job description and may assign you additional tasks and duties which are commensurate with this job description at its sole discretion from time to time. You will be prepared to be flexible to meet the needs of the business.

Further details

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