Conditions of Entry
By submitting your entry to the IPA and Campaign Women of Tomorrow Awards 2016 (“Awards”) you agree to be bound by these Conditions.
Entry instructions form part of these Conditions. Entries submitted with incomplete information, or found to contain invalid information, shall be deemed invalid and removed from consideration.
Agency: An organisation primarily concerned with the provision of branding services to clients, designed to create maintain and enhance the value of their brands through advertising, design, media planning and buying and marketing communications.
Media Owner: An organisation that has the right to sell advertising space or advertising time.
Advertiser: A person or organisation in the role of the originator or sponsor of an advertisement or advertising campaign.
Who can enter
The Awards are open to UK, Isle of Man or Channel Island Agencies, Media Owners, and Advertisers (“Entrants”) to nominate individuals (“Nominees”) within their organisations, who meet the criteria set out within these Conditions, and to individuals based within such organisations to nominate themselves, subject to the prior written consent of that organisation (“Self-Nominators”).
There is no limit to the number of Nominees that each Entrant can submit, but each Nominee can only be entered once, and only in one category.
Self-Nominators may enter one entry, in only one category, on the provision that they have not also been entered as a Nominee.
Where the following conditions apply to both Nominees and Self-Nominators, they shall be referred to collectively as “Nominations” or “nomination” where appropriate.
The Awards are aiming to identity women who may become future leaders of Agencies, Media Owners and/or Advertisers, and/or make a significant contribution to the advertising industry in terms of their specific job function.
The Awards aim to identify winners in each of the following categories:
- Brand management
- Client services
- Creative services
- Media buying
- Media planning
- Media sales
- New business
- Tech & innovation
The judges will have discretion to vary the number of winners in any category, or to decide not to select a winner for any category, in accordance with the Winners section of these terms.
Where a Nomination’s role encompasses more than one of these job functions please enter the Nomination into the category in which the Nomination primarily focuses her work.
Nominations should already be demonstrating leadership qualities and may be within management. It is most likely that they will currently be at middle management level. It is unlikely they will already be at board level (although exceptions would be made for smaller companies of up to 100 staff, or new companies operating for less than five years); equally they will be significantly more experienced than graduate level.
The judges reserve the right to move Nominations into a different category if they have reasonable grounds to believe that the Nomination would be better placed elsewhere.
Entry Fees and Deadlines
The Awards are open for entries from 09.00 (GMT) on Thursday 22nd October 2015 until 18:00 (GMT) on Friday 15th January 2016.The promoter reserves the right to extend the deadline.
UPDATE: Entry deadline extended to 23:59 (GMT) Tuesday 19th January 2016.
A £125 +VAT fee per entry is required in order to cover the costs of running the competition.
Fees must be received in full within the relevant time periods above in order for the entry to be eligible for the competition.
Entry fees cannot be refunded.
Payment of fees must be made online with a credit card following the successful entry of the submission form which is available at www.ipa.co.uk/women.
Registration Process and Specifications
Entries should take the form of a written submission.
Written submissions should be in English.
All submissions should be no more than 3,500 characters (equating to approximately 500 words). These may be reproduced in whole or part by the IPA or Campaign in any media, including online or in print.
Entrants must receive prior written consent from Nominees to such nomination, and Self-Nominators must obtain the prior written consent to do so from the relevant organisation within which they work.
Entrants and nominators details are required during the entry process. Entrants and nominators will both receive email confirmation of the entry once submitted, and will both be kept informed on the status of the submission during the judging process.
To enter the awards, submissions should be made via the online registration form available at www.ipa.co.uk/women in accordance with the instructions below.
Payment must be submitted by the closing date of Tuesday 19th January 2016.
Change of Details
The IPA reserves the right to refuse entry to, or to disqualify any Nominations from the Awards that are subject to disciplinary sanctions for misconduct, gross misconduct, capability or performance issues under their employer’s disciplinary or capability or absence management procedures; and/or are dismissed or under notice of termination from their employment in response to either the Nomination’s fundamental breach of contract and/or after any disciplinary or capability proceedings brought against them through the procedures described above.
An individual who subsequently leaves their Entrant employer after resigning with due notice under their employment contract, will remain within the Awards. The Entrant cannot withdraw the submission. The Entrant should contact the IPA so that all company information is accurate and correct at the time of submission/judging/and publication. A Self-Nominator should also keep the IPA informed of any changes to the employer referred to in their entry to the Awards.
For the avoidance of doubt, fees paid in respect of entries which are subsequently disqualified, will not be refunded.
Intellectual Property and Acknowledgements
In submitting an entry, you grant the IPA and Campaign a non-exclusive, perpetual, royalty free worldwide licence, with right to sub-license, to use, reproduce, publish (in any media) and amend all intellectual property rights in the entry, including the entire copyright in the entry submission.
In respect of any external material included in the entry submission, any permissions required from the copyright owners for the use of their material in connection with the entry to the Awards must be obtained by the Entrant and/or Nomination in writing prior to submission of the entry and must be delivered to the IPA on request.
The Entrant and/or Nomination warrants to the IPA that the entry is true and accurate and complies with these conditions and further warrants that neither the entry submission nor anything included in it infringes copyright or any other right of any other party or is in any other way unlawful or injurious.
All entries will be assessed by a shortlisting panel that will create a shortlist of those entries that, in their sole opinion, best represent the categories of work being considered.
The shortlisted Nominations will be contacted on or around the end of January to attend an interview at the IPA on Monday 8th February 2016. All Nominations will need to be available for interview on this date with no exceptions. The interviews will be conducted by a panel selected at the promoters discretion – this will include leading representatives from the industry including agency/brand and media owner management; sponsors of the competition and/or representatives of the IPA and Campaign.
The judging panel will be announced before Friday 15th January 2016 and can be viewed here.
The Judging panel's decision is final and no correspondence will be entered into.
There will be no limit to the number of winners that can be awarded. One winner may be chosen per category, however, in all instances it is permissible to award a prize jointly to two or more entrants in any one category, or to award no prize in a particular category if no entry meets the standard required to win.
Each winner will be mentioned in a feature to run in Campaign in late March 2016 to celebrate International Women’s Day.
Winners will be announced at an event (on Tuesday 8th March 2016). Winners will then be featured on the IPA and Campaign websites.
Entrants and Nominations agree to take part in any publicity relating to the Awards as reasonably required by the IPA and/or Campaign, free of charge.
The Entrants and Nominations shall indemnify the IPA (for itself and for its licensees, successors and assignees) in relation to failure to comply with these conditions.
The IPA and Campaign reserve the right to cancel, amend, terminate or temporarily suspend the Awards at any time with no liability to any entrant or any third party.
If for any reason any aspect of the Awards does not function correctly, whether by means of infection by computer virus, network failure, bugs, tampering, unauthorized intervention, fraud, technical failures or any cause beyond the control of the IPA and/or Campaign, which corrupts or affects the administration, integrity or fairness of the competition, then the IPA and/or Campaign may at their joint discretion cancel, modify or suspend the awards and/or invalidate affected entries.
The IPA and Campaign and their associated agencies and companies accept no liability for any loss, expense or damage which is suffered or sustained (whether or not arising from any person's negligence) in connection with the Awards, other than such liability that cannot be excluded by law including death or personal injury through negligence, where liability shall be limited to the minimum permissible by law.
If there are reasonable grounds to believe that there has been a breach of these conditions by an Entrant or Nomination, The IPA and Campaign may, at their joint discretion invalidate the relevant entry and disqualify the Nomination from the Awards, irrespective of the stage reached.
The Promoters are the IPA, 44 Belgrave Square, London, SW1X 8QS, and Haymarket Business Media, Teddington Studios, Broom Road, Teddington, Middlesex, TW11 9BE.
Governing Law and Privacy
These Awards are conducted in accordance with English Law.
For more information, and to enter the IPA and Campaign Women of Tomorrow Awards 2016 please visit www.ipa.co.uk/women.
If you have any questions regarding the Awards, please contact Alice Meekins on email@example.com or 020 7201 8266.
Last updated 14/01/2016