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Women of Tomorrow 2018 - Terms and Conditions ("Conditions")

Entrants to the IPA and Campaign Women of Tomorrow Awards 2018 are bound by these Conditions

Conditions of Entry

By submitting your entry to the IPA and Campaign Women of Tomorrow Awards 2018 (“Awards”) you agree to be bound by these Conditions. If you are a representative from an Industry Organisation (as defined below), who has approved an entrant’s entry for the Awards, by providing approval, you and your Industry Organisation also agree to be bound by these Conditions as applicable.

Definitions used in these Conditions

  • Advertiser: means a person, company or organisation that advertises its product(s) and/or service(s).
  • Agency: means an organisation primarily concerned with the provision of advertising and marketing services to clients.
  • Media Owner: means organisation that owns advertising inventory and sells advertising space or advertising time.
  • Industry Organisation: means an Agency, Media Owner or Advertiser (all as defined above) based in the UK, Isle of Man or the Channel Islands.
  • Qualifying Individuals: means all individuals who comply with the requirements set out in the “Who can enter” section below.

Who can enter

Awards entry is open to all women who meet the entry criteria set out below:

1. Work Place
You must be a woman who:
(a) at the time of entering the Awards competition, works at an Agency (within any discipline), a Media Owner (within any discipline) or within a marketing or advertising role at an Advertiser; or
(b) is a freelancer who is working, or, from time to time, works, in an advertising and marketing role at an Agency, Media Owner and/or Advertiser.

(If you work at an Agency or Media Owner, we welcome women entrants from all disciplines, including without limitation: Brand management, Client services, Creative, Creative services, Finance, HR, Media buying, Media planning, Media sales, New business, Strategic, and Tech & innovation. An entrant does not have to work in one of the aforementioned disciplines to enter the Awards, however the entry must make clear what discipline(s) the entrant works in.)

2. Level of Qualification
Entrants are sought from mid-senior level of roles and experience and an entrant should be consistently demonstrating exceptional leadership qualities. Entrants should have a minimum of five years’ experience in the industry and be significantly more experienced than graduate level. Entrants should be making a significant contribution within their role.

3. Conduct
You cannot enter the Awards if, at any time before the Awards ceremony, you are subject to disciplinary sanctions for misconduct or for performance/capability or if you are dismissed by the Industry Organisation nominating you. (However, an individual who subsequently leaves their Industry Organisation after resigning with due notice under their employment contract, will remain within the Awards.)

4. Nomination
Your entry must be supported by the Industry Organisation where you work or in the case of a freelancer, an Industry Organisation where you have previously worked (“Nominating Industry Organisation”). By entering you confirm that you have obtained the prior written consent of the Nominating Industry Organisation and the nominating individual and that you have brought these Conditions to their attention and that by approving your entry, they also agree to be bound by the Conditions. You must be prepared to provide evidence of the nomination from the relevant individual at the relevant Industry Organisation promptly at the IPA’s request. The IPA will contact the Nominating Industry Organisation representative to confirm the nomination/approval.

How to Enter

  • To enter the Awards you must be a Qualifying Individual, visit the IPA website page (www.ipa.co.uk/women) and complete the entry form accurately and in full. You will need to complete all details requested and provide a photograph.
  • You will need to include an entry submission summary (a maximum of 500 words) which will be judged against the Judging Criteria (more details below).
  • Entries must be completed in English.
  • You must be available to attend an interview at the IPA offices in Belgrave Square on Thursday 22nd February 2018 if you are shortlisted (see below for further details).
  • If you are shortlisted, you agree to complete a further questionnaire and you understand that the answers may be used by the IPA and Campaign to publish a profile of you in connection with the Awards.
  • Nominating Industry Organisations and entrants details are required during the entry process. Nominating Industry and entrants will both receive email confirmation of the entry once submitted and received by the IPA, and will both be kept informed on the status of the submission during the judging process.
  • Entries submitted with incomplete information, or found to contain invalid information, shall be deemed invalid and the entry disqualified.
  • A maximum of one entry per person.
  • Entries to the Awards cannot be returned.

Entry Fees and Closing Date

  • The Awards are open for entries from 09.00 (BST) on Tuesday 10th October 2017 until 17:00 (GMT) on Wednesday 17th January 2018 (the “Closing Date”).
  • All entries received after the Closing Date will be automatically disqualified.  
  • A £150 +VAT fee per entry is required in order to cover the costs of running the Awards competition.
  • Payment of fees must be made online in full with a credit card following the successful submission of the entry form which is available at www.ipa.co.uk/women. Payment must be submitted by the closing date of Wednesday 17th January 2018.
  • Please contact the IPA (Ava Gill | 020 7201 8217 | ava.gill@ipa.co.uk) if you require an alternative payment mechanism and IPA shall decide (in its sole discretion) whether it can agree to accept payment by the alternative method proposed. The IPA reserves the right to disqualify the entry if the corresponding fees are not received in full.
  • Entry fees cannot be refunded.
  • For the avoidance of doubt, entry fees paid in respect of entries which are subsequently disqualified will not be refunded.

Judging Criteria

  • The Awards submission form requires a personal statements of no more than 500 words detailing how you:
    • -       Regularly go beyond your role
    • -       Make a significant contribution to your organisation
    • -       Demonstrate your leadership qualities
    • -       Support, nurture and inspire others
    • -       Show you have what it takes to be a Woman of Tomorrow
  • The entry summary submission should also include other significant relevant achievements.
  • If you are shortlisted, you will be invited for an interview with members of the judging panel to discuss your written submission in greater detail. They will assess your interview responses based on the criteria outlined above.

Judging Process, Shortlist, Winners and Awards

  • A shortlisting judging panel (which shall include at least one independent judge) shall select shortlisted entrants whose entries, in their sole opinion, best meet the Judging Criteria.
  • The shortlisted entrants will be contacted on or around the start of February 2018 to attend an interview at the IPA’s offices at 44 Belgrave Square, London, SW1X 8QS, on Thursday 22nd February 2018 between 9am and 6pm. At the IPA’s sole discretion, if it considers that shortlisted entrants have valid reason not to attend the interview in person, an interview by Skype may be considered but cannot be guaranteed. All entrants will need to be available for interview on this date with no exceptions.
  • The shortlisted entrants and their profiles shall be published by the IPA and Campaign on or around Monday 12th February.
  • The interviews will be conducted by a judging panel selected at the Promoter’s discretion – this will include leading representatives from the Industry Organisations and/or representatives of the IPA and Campaign.
  • The judging panel will be announced before Wednesday 17th January 2018 and will be viewable here.
  • There will be 10 winners of the Awards who will be selected by the judges from all eligible, complete and accurate entries submitted before the Closing Date. The prize is a framed award certificate and the publication of winner’s details and profiles on the IPA website and in Campaign.
  • Shortlisted entrants will be invited to an Awards ceremony to be held in London on Thursday 8th March 2018 where the winners will be announced.
  • Each winner will be mentioned in a feature to run in Campaign in mid March 2018 to celebrate International Women’s Day.
  • The decisions of the judges and the IPA are final and no further communications on their decisions shall be entered into.

Intellectual Property and Acknowledgements

In submitting an entry, you grant the IPA and Campaign an irrevocable, non-exclusive, perpetual, royalty free worldwide licence, with right to sub-license, to use, display, transmit, copy, edit, alter, store, re-format, reproduce, publish (in any media), in whole or in part, the entry submission and the responses to the questionnaire (if you are shortlisted).

In respect of any external material included in the entry submission (for example, quotes from clients or colleagues), any permissions required from the copyright owners for the use of their material in connection with the entry to the Awards must be obtained by the entrant and/or their Nominating Industry Organisation in writing prior to submission of the entry and must be delivered to the IPA on request.

The entrant and the Nominating Industry Organisation warrants to the IPA that the entry is true and accurate and complies with these Conditions and further warrants that neither the entry submission nor the responses to the shortlist questionnaire contain anything that infringes copyright or any other right of any other party or is in any other way unlawful or defamatory.

Data, Data Protection and publicity

Nominating Industry Organisations, shortlisted entrants and winners agree to take part in any publicity relating to the Awards as reasonably required by the IPA and/or Campaign, free of charge. They further agree that any personal data, photo, information and materials provided by them in connection with the Awards as outlined in these Conditions, can be used for the purposes as set out in these Conditions, (including without limitation for publication on the IPA website and within Campaign’s online and offline/print publications) in addition to administering the Awards. The entry submissions and responses to questionnaires may be reproduced in whole or part by the IPA or Campaign in any media, including online or in print.

If you have opted in, the IPA (and its respective partners if applicable), may also use the data you provide us to contact you for agreed marketing purposes.

By entering the Awards competition, all entrants agree, and all representatives from Nominating Industry Organisations agree, that any personal information provided by you or on your behalf in connection with the Awards entry may be held and used by the IPA or its agents and suppliers to administer the competition. Entrants confirm that they have obtained the prior written consent of representatives from Nominating Industry Organisations to the provision to the IPA of their personal data.

A Nominating Industry Organisation is responsible for contacting the IPA so that all company information is accurate and correct at the time of submission/judging/and publication. Entrants should also keep the IPA informed of any changes to the employer referred to in their entry to the Awards and/or any changes which may impact on their ability to comply with the entrance criteria set out in the Who Can Enter section above.

For details of the IPA Privacy Policy, see www.ipa.co.uk/privacy.

General

The Nominating Industry Organisations and entrants shall indemnify the IPA and the IPA’s Awards sponsors, licensees, successors and assignees, in relation to any losses or damages suffered by any of them for failure by the Nominating Industry Organisations and/or entrants to comply with these Conditions.

The Promoter and Campaign reserve the right to cancel, amend, terminate or temporarily suspend the Awards and this Award competition at any time with no liability to any entrant or Industry Organisation or any third party.

If for any reason any aspect of the Awards competition or entry process does not function correctly online, whether by means of infection by computer virus, network failure, bugs, tampering, unauthorized intervention, fraud, technical failures or any cause beyond the control of the Promoter and/or Campaign, which affects the administration, integrity or fairness of the competition, then the IPA may at their discretion cancel, modify or suspend the awards and/or invalidate affected entries.

The IPA and Campaign and their associated agencies and companies accept no liability for any loss, expense or damage which is suffered or sustained (whether or not arising from any person's negligence) in connection with the Awards and/or these Conditions, other than such liability that cannot be excluded by law including death or personal injury through negligence and fraud, where liability shall be limited to the minimum permissible by law.

If there are reasonable grounds to believe that there has been a breach of these Conditions by a Nominating Industry Organisation or entrant, or any unfair conduct, the IPA in its sole discretion, may invalidate the relevant entry and disqualify the entrant from the Awards, irrespective of the stage reached.

By entering the Awards, you confirm that you are eligible to do so and eligible to claim any prize you may win. The Promoter may require you to provide proof that you are eligible to enter the Awards. For the avoidance of doubt, fees paid in respect of entries which are subsequently disqualified, will not be refunded.

The promoter of the Awards is the IPA (Institute of Practitioners in Advertising), 44 Belgrave Square, London, SW1X 8QS who shall promote and administer the Awards. Campaign is a sponsor of the Awards and shall publish details of the shortlisted entrants and winners.

Governing Law

These terms and conditions shall be governed by English law, and the parties submit to the non-exclusive jurisdiction of the courts of England and Wales.

For more information, and to enter the IPA and Campaign Women of Tomorrow Awards 2018 please visit www.ipa.co.uk/women.

If you have any questions regarding the Awards, please contact Ava Gill on ava.gill@ipa.co.uk or 020 7201 8217.

Last updated 11/10/2017

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